Employee Monitoring Software- How To Make Sure Whether Employees are Working or not.

Many employers raised their voice about the problem of monitoring employees when the entire world was going into lockdown, and companies left with no choice. 

This overview of numerous employers took us to the conclusion that many of the organizations are still unaware of remote worker monitoring and related strategies to perform this. 

To help such sections of the industry who are uninformed about the right strategies to make sure that their employees are actually working from their remote places or not, we have come up with this informative article. 

Do you want to explore? Let’s start without any ado. 

• Assign the task along with its deadline

Reading the above subtitle, many of the employers may think it as a usual tip and can skip to the next segment. 

Definitely, assigning the task to team members along with the deadline is something present on everyone’s bag, but what they are lagging off is – a proper work management tool to keep all the teammates and managers on the same page. 

Due to improper working management, the team can suffer from poor collaboration, which can lead to time loss and missed deadlines.  So, in the end, you will miss out on the main thing and that is work. Hence making proper work management is more critical because the agenda will definitely get fully filled after it. 

• Track the activities of employees on a daily basis. 

Since remote working culture has taken the power from managers to keep the eye on the workforce, they can’t see how the employees are doing in their working hours. Hence the organization should track their activities on a daily basis – 

1. By checking the tasks assigned to them every day.
2. By using one of the best employee monitoring software.

Though the second one requires you to spend some money, using it is way more fruitful and effective than the first one. It is because practicing such tools not only helps you to calculate an individual’s work but you can also discover:

1. The highly used apps are visited by them, along with the date and time it has been used. 
2. What he/she is typing in his/her keyboard. 
3. The regularly opened websites, pages, links on the desktop. 
4. Their login and logout details, along with the break hours. 

• Check the internet usage of employees.

The Internet has always been the source of distraction, and its threat has been increased when the employees are sent for remote working. Hence, to understand what they are browsing on, you can check their internet usage and compare it with others. 

Fruitful tips for managing remote working employees flawlessly

1. When it comes to remote working, what matters the most is- transparency between the employees and employers, employees and managers, and employees with their team. Hence always make sure that you have a proper communication system. To establish this, you can make use of zoom, telegram, skype, and a lot more. 
2. Sometimes to help an employee in his/her work their managers need access to their computer. In such a situation, to help remote workers, you can make use of tools, which allows remote access and support. This category of tools includes Teamviewer, Anydesk, etc.
3. Manage the working details of employees in a well-organized manner and give a view mode access to every employee related to that task. It will let them know how the work is going on, others’ progress, and a lot more. To help employers come out from this issue developers have introduced tools like Notion. 

Final words

Employee monitoring software has become one of the most crucial tools of the organization, especially these days because of its remote monitoring ability. 

So, if any of the organization is still untouched with this technology, let’s don’t wait for any more now. If paying little can help you grab more, why to hesitate?

How to select the best productivity tracking software in 2020?

Currently, we are living in an environment where we have to think twice before going out for groceries or daily needs. A micro-sized virus has kicked the entire earth and constrained humans to self-arrest themselves in their houses.

However, thanks to the innovative minds, who have given the best technological wingmates like the internet, productivity tracking software, video conferencing, and other unique assets, due to which tech and IT firms are still efficiently driving the wheels of their organization.

Well, moving to our major point, which is very much required to allow employees to work remotely, we are going to discuss the most valuable asset, which is nothing but the employee monitoring tool- A tool that allows administrators to track all the activities done by an employee on the computer.

Why employee tracking software?

Employees and productivity are the two different faces of the same coin. If one stopped the other would automatically get destroyed. Hence as an employer, you always have to observe whether your workforce is giving their best in their working hours or just wasting time doing their personal things. 

Where monitoring every single activity of an employer, when they are in front of the eyes is quite challenging, then how can you trust the one who is working remotely from home!

For preventing this situation, brilliant minds have come with a tool called productivity tracking software.

What is employee tracking software?

Employee monitoring software is the set of programs, that once installed in the computer, runs in the background without even letting them know and maps every single activity done by the user in the system. 

By doing so, it allows the administrator of the company to monitor employees’ computers from the central location without any pause. 

Hence it helps the company to find skills in employees, segregate between the hard worker and lazy ones, detect data breaches, and many more.

Now the clock’s needle is stuck at the point where an employer has to select which employee productivity tracking software will be proved best for the company.

Well, within the next chapter of our article, you are going to get the solution to this dilemma.

Features you have to look before selecting the right employee tracking software.

Where the market is flooding with a lot of productivity monitoring tools, you have to act intelligently and choose the right one which is loaded with the following characteristics:

• Productivity measurement.

Select the software which has the ability to track the productivity proffered by the individual employee or the group of employees in the form of charts or graphs. And can provide you a deep insight into time spent on every single day of the work.

• Screenshot.

Purchase the software that will enable you to obtain a screenshot after every pre-decided time interval and get it saved automatically in the storage folder. By this, you can watch every single work done by the employee on the computer.

• Website tracking.

With the access to the internet, it is hard to stop any person from watching their favorites. Hence the only thing an employer can do is, track each URL visited by the employee during the working hours by letting them know that they are under surveillance. So select the tool that allows you to watch every single opened website along with the opening date and time.

• Log time of employees.

To map when an employee logged in to work and when logged out, you need to choose the tool, which can allow you to get a detailed insight of log hours of an employee along with the time wasted on tea and other breaks.

• Cloud storage facility.

Storing of data can be a big subject of concern since it is not that easy. Hence while selecting the mapping tool, you have to see whether the system has a cloud-based monitoring facility or not.   

Time to wrap up:

Employees and their productivity are the fuels to run the vehicle of a company, hence they must be kept under monitoring.

To implement this practice smoothly, you need to install one of the best productivity tracking software in your organization.

Selecting the right monitoring tool is a big deal. Hence it must be done with a lot of concern.

If you are also going to buy one for your organization, then you must check for the above features and select the one which has all features assembled on it.

 

How To Do Successful Employee Internet Monitoring?

Do you wish to know how to track employee internet activities?

Monitoring employee internet usage is an excellent way of finding out what exactly your employees do on the internet. Whether they sincerely perform their assigned work or manipulate the amenities given.

In case you manage a remote employee or a team that work on the web, then it’s genuine to appear some questions in your mind, such as:-

Do my employees work with full concentration or spend time watching entertaining videos? How can I get valuable insights to reveal their internet usage behavior? Is there any ultimate solution to prevent unnecessary internet usage?

For determining the result, this brief guide turns out to be advantageous. Check it out:-

Legitimate reason for monitoring employees:-

Companies often perform employee internet monitoring to know if employees are working or wasting time.

What’s so important about this?

Most of the research by industry experts claim that IT firms encounter a high loss of productivity due to employees’ vicious habit of spending time surfing on the web for pastime.

In simple words- the wastage of time can cost several dollars to companies, including the top-fortune companies.

And, if something goes wrong, management can catch a glimpse of evidence that proves one guilty or lawbreaker.

Here, an employer must have in-depth understanding of what is called ideal monitoring, what should be included/excluded. Plus, they must conduct a small session before installing such software in employees’ devices to avoid further misconceptions.

03 Upsides of Employee Monitoring.

Boost in Productivity

 

Productivity Boost

When employees work under strict surveillance, they start performing much better than before. For instance, if someone knows that their work is being tracked, it’s genuine that their speed will boost up. In this way, he/she becomes able to contribute more to the company’s growth.

Plus, monitoring software also has the potential to cut down distractions, and thus the portion of time saved would be spent in raising the overall profit of that organization.

Provides Valuable Insights

Monitoring Insights

A compelling monitoring tool delivers thorough insights of employee internet monitoring to stop worthless proceedings such as accessing prohibited sites, using their personal social media platforms, or exercising data leaking or data breaching operations. Moreover, employers get to know the routine working habits of workers, which sweetens the pot a bit.

Rare Security Issues

Employee Internet Monitoring

Tracking your employees’ work is a way better than undergoing the worst situation of data security issues.

But, how?

As soon as employees discover that a manager is standing behind, they are more likely to protect company’s policies & guidelines. It further ensures that employees don’t take the risk to access sensitive data or dangerous websites that might damage an organization’s chain of flawless working.

A suitable internet monitoring and productivity monitoring tool is the best means to reveal employees’ doings over the web. Even renowned corporations like Apple employ such tools for the sure-fire success of organizations. Leading employee management tools, including TimeDesk, EmpMonitor, and Time Doctor, that perform robust monitoring to keep a team productive throughout the working day.

Fortunately, the situation no longer exists where employees were against monitoring. Now, they understand its benefits, which stand below:-

Benefits to organizations: Monitoring software makes it super easy for organizations to calculate actual productive hours and uncover factors that hamper profit.

It further assists in:-

1. Monitoring workers’ web activity.
2. Get alerts and notifications when someone consumes working hours as idle time.
3. Eiminates the distractions raised due to the internet.

Why do employees love monitoring tools?

Even though employees don’t want to work under surveillance, most of them have now realized the positive consequences of productivity monitoring. But, a lot of software often seems confusing to use. As a solution, multiple platforms offer easy monitoring so that employees feel untroubled using it. Many workers also undergo the fear of being tracked during off working hours, but companies nowadays don’t choose a software that does so.       

Conclusion

Monitoring your employees isn’t rocket science. Rather than adopting violent measures like forbidding web usage or taking legal actions post to the misconduct, it’s always useful to embrace the chaos using a smart yet cheap employee internet monitoring software, which has entire crucial inbuilt features and functional capabilities.